/answers/how-to-prepare-company-data-for-ai/index.md · 45 lines
---
title: "How to Prepare Company Data for AI"
description: "Prepare only the data one priority workflow needs: find where it lives, decide who may access it, clean the fields that workflow relies on, and name an owner who keeps it current. Company-wide data projects before a first use case usually stall."
url: https://lidvizion.ai/answers/how-to-prepare-company-data-for-ai/
site: Lid Vizion
index: https://lidvizion.ai/llms.txt
---
[Direct answers](https://lidvizion.ai/answers/)
# How should a company prepare its data before using AI?
Prepare only the data one priority workflow needs: find where it lives, decide who may access it, clean the fields that workflow relies on, and name an owner who keeps it current. Company-wide data projects before a first use case usually stall.
## What this means in practice
- Start from a single workflow and list the exact documents and fields it uses.
- Remove duplicates and outdated versions so the AI reads the current source.
- Set access by role before connecting any AI tool.
- Keep a named owner for each source, so answers stay accurate after launch.
## How Lid Vizion approaches it
We start with the business decision and operating context, define ownership and measurable milestones, then use configuration, integrations, automation, or custom software only where each earns its place.
## See it as a workflow
- [Traceability records from delivery paperwork](https://lidvizion.ai/use-cases/traceability-records-from-delivery-paperwork/): Read delivery notes, certificates and batch logs as they arrive, extract lot numbers, suppliers, dates and quantities into one consistent record, and flag anything missing or inconsistent for the quality lead.
## More on Automation & custom AI
- [When should a company build custom AI software instead of using existing tools?](https://lidvizion.ai/answers/when-should-a-company-build-custom-ai-software/)
- [How can a contractor or site team use computer vision to spot visible scaffolding issues such as missing guardrails, toe boards or tags between the required inspections?](https://lidvizion.ai/answers/how-to-check-scaffolding-with-computer-vision/)
- [How can an electric or telecom utility use computer vision to spot utility pole problems such as leaning poles, damaged crossarms or loose guy wires between hands-on inspections?](https://lidvizion.ai/answers/how-to-check-utility-poles-with-computer-vision/)
[Compare services](https://lidvizion.ai/services/) · [Use a planning tool](https://lidvizion.ai/tools/) · [Explore workflow use cases](https://lidvizion.ai/use-cases/) · [More direct answers](https://lidvizion.ai/answers/)
Talk it through
## Have a version of this question inside your company?
Bring the decision, the constraints, and what a good outcome looks like.
[Talk through the decision](https://lidvizion.ai/contact/?need=ai-workflow&from=%2Fanswers%2Fhow-to-prepare-company-data-for-ai%2F#write) · [Book a call](https://calendar.app.google/bB26LdA9e2gmGFp69)