/answers/how-to-track-rfis-and-submittals-with-ai/index.md · 46 lines
---
title: "How to track RFIs and submittals with AI"
description: "Keep every RFI and submittal in one log with an owner, a due date and links to the related drawings and specifications. AI reads incoming messages and documents, matches them to the right log entry, drafts a summary of what changed, and flags items that are overdue or waiting on someone. The project team still reviews and answers every item, and a short weekly list of open and late items goes to the project manager."
url: https://lidvizion.ai/answers/how-to-track-rfis-and-submittals-with-ai/
site: Lid Vizion
index: https://lidvizion.ai/llms.txt
---
[Direct answers](https://lidvizion.ai/answers/)
# How can a construction team use AI to keep RFIs and submittals from slipping?
Keep every RFI and submittal in one log with an owner, a due date and links to the related drawings and specifications. AI reads incoming messages and documents, matches them to the right log entry, drafts a summary of what changed, and flags items that are overdue or waiting on someone. The project team still reviews and answers every item, and a short weekly list of open and late items goes to the project manager.
## What this means in practice
- Keep one log with an owner, due date and linked documents for each item.
- Match incoming emails and files to the right log entry.
- Flag overdue items and anything waiting on another party.
- Keep the project team responsible for every answer and approval.
- Send the project manager a weekly list of open and late items.
## How Lid Vizion approaches it
We start with the business decision and operating context, define ownership and measurable milestones, then use configuration, integrations, automation, or custom software only where each earns its place.
## See it as a workflow
- [RFI and submittal tracking](https://lidvizion.ai/use-cases/rfi-and-submittal-tracking/): Read incoming requests for information and submittals, log the key fields, track who owes a response and by when, and give the project team a short list of what is overdue each morning.
## More on Automation & custom AI
- [How can a nonprofit or program team use AI to prepare grant and outcome reports faster?](https://lidvizion.ai/answers/how-to-use-ai-for-grant-and-program-reports/)
- [How can an office use AI to draft routine letters and notices without changing approved wording?](https://lidvizion.ai/answers/how-to-draft-letters-from-templates-with-ai/)
- [How can a finance team use AI to review expense reports faster without loosening control?](https://lidvizion.ai/answers/how-to-automate-expense-report-review/)
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